ACTION FILES
keep piles from accumulating by assigning an action to paper immediately
act like a "paper funnel," sorting piles into logical action
categories
allows you to act on the paper one piece at a time in sequence
every piece of paper will have a home until you are ready to act on it
12 action files, including:
- " ACTION FILE: To Do List"
- " Bills To Pay"
- " Coupons / Rebates"
- " Mail, E-Mail, and
Faxes"
- " To Call Or Write"
- " Receipts"
- " To Copy Or Scan"
- " To Read"
- " To Save And File"
- " To Send"
- " To Wait For Reply"
- " File Index"
FILE SYSTEM
subject classification system
subcategory file dividers
25 blank dividers for creating
your own customized tab sections
sorts documents into common
filing categories and sub-categories
labels are pre-printed on the tab
section of color-coded file dividers
sized to work with hanging /
manila file folders or no folders at all
index that lists contents of a particular category is printed on file
divider
easy for you to identify where documents should be stored or retrieved
from
PRIMARY DIVIDERS
top level of the classification system
represent a primary subject matter ("Administration &
Management," "Banking,
Financial & Tax, Human
Resources, etc., )
each contains categories that associated with the primary divider’s
subject
index listing all categories and sub-categories printed on primary
divider
measure 10" high including the height of the tab
tabs are 1/2 cut, making them easy to recognize
CATEGORY DIVIDERS
second level of the classification system
represent smaller file divisions ("Human Resources" =
"Employee Benefits" and
"New Employees", etc.)
contain subcategories that further segment document types
index listing all sub-categories printed on category divider
measure 10" high including the height of the tab
tabs are 1/3 cut, making them easy to recognize
SUB-CATEGORY DIVIDERS
third level of the classification system
represent location where documents stored
divides sub-categories into actual files ("Employee Benefits" =
"Health Insurance"
and "Worker's
Compensation", etc.)
index listing all categories and sub-categories printed on primary
divider
measure 9.5" high including the height of the tab
tabs are 1/3 cut, making them easy to recognize
FILE INDEX
universal file index lists common file types in alphabetical order
matches file type with corresponding sub-category
lists document name in left column and location ID in right column
index available in Adobe PDF format
conduct computer keyword search or print index to search manually
find an appropriate location for storing a new piece of paper
quickly locate a document you have already filed away
reduces wasted time looking for documents and files
USER GUIDE
contains 120 pages of content to help you learn and use your system
thorough yet easy-to-follow instructions
steps for converting your old files or creating a new filing system
covers storage options and location, setting up daily action files, and
more
digital format on a CD-ROM
PDF format -- read online or print it out
contains document retention guidelines and resource information
you can establish a purge schedule for every piece of paper
makes it easy and fast to dispose of outdated documents
includes re-usable to-do list
THE LIBRARY
contains reference information and resources on organizing
covers document management, filing, and other organizing topics
"Organized Office" articles on time, space, and paper
management
articles written by professional organizers
links to world's leading resources for getting organized
LABEL UTILITY SOFTWARE
make labels to match the pre-printed Filewise labels
compatible with all major label manufacturers, styles and sizes
hundreds of built-in category and sub-category names
create your own personalized new label names
change the format, alignment, and font
sort labels alphabetically or according to category
pre-set templates for Microsoft Word and Corel WordPerfect
pre-set selections for folder / binder spine labels and inserts for ring
binders
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